CALGARY, ALBERTA–(Marketwired – May 31, 2016) – NOTICE IS HEREBY GIVEN that the annual general meeting (the “Meeting“) of the holders (the “Shareholders“) of Class “A” Common Voting Shares (the “Shares“) of Sunshine Oilsands Ltd. (“Sunshine” or the “Corporation“) (HKSE:2012) will be held at the United Conference Centre, Room 1, 10/F, United Centre, 95 Queensway, Admiralty, Hong Kong on June 30, 2016 at 8:00 a.m. (Hong Kong time), for the following purposes:
to receive and consider the audited financial statements of the Corporation as at and for the financial year ended December 31, 2015, the report of the board of directors of the Corporation (the “Board“) and the report of the auditor thereon;
to fix the number of directors of the Corporation to be elected for the ensuing year;
to elect or re-elect, as the case may be, each as a separate resolution, the following directors of the Corporation for the ensuing year:
- Kwok Ping Sun as an executive director of the Corporation;
- Michael John Hibberd as a non-executive director of the Corporation;
- Hong Luo as an executive director of the Corporation;
- Qi Jiang as an executive director of the Corporation;
- Chen Jianzhong as a non-executive director of the Corporation;
- Raymond Shengti Fong as an independent non-executive director of the Corporation;
- Gerald Franklin Stevenson as an independent non-executive director of the Corporation;
- Qiping Men as an executive director of the Corporation;
- Joanne Yan as an independent non-executive director of the Corporation;
- Yi He as an independent non-executive director of the Corporation;
- Xijuan Jiang as a non-executive director of the Corporation;
to re-appoint Deloitte LLP as auditors for the ensuing year and to authorize the directors of the Corporation to fix their remuneration;
to consider and, if deemed advisable, to pass, with or without variation, an ordinary resolution approving a proposal for the Corporation to grant to the Board a general mandate to allot, issue and otherwise deal with un-issued Shares not exceeding twenty percent (20%) of its issued share capital, as more particularly described in the accompanying Circular;
to consider and, if deemed advisable, to pass, with or without variation, an ordinary resolution approving a proposal for the Corporation to grant to the Board a general mandate to repurchase Shares not exceeding ten percent (10%) of its issued share capital, as more particularly described in the accompanying Circular; and
to transact such other business as may properly come before the Meeting or any adjournment or adjournments thereof.
Time and venue of the Meeting
The Meeting will be held at 8:00 a.m. on June 30, 2016 (Hong Kong time) at the United Conference Centre, Room 1, 10/F, United Centre, 95 Queensway, Admiralty, Hong Kong.
Registered Shareholders
If you hold Shares in your own name you are a registered shareholder of the Corporation (“Registered Shareholder“). As a Registered Shareholder, if you are unable to attend the Meeting in person and wish to ensure that your Shares are voted at the Meeting, you must complete, date and sign the enclosed form of proxy and deliver it in accordance with the instructions set out in the form of proxy and in the Circular. Such form of proxy is also published on the HKExnews’ website of the Hong Kong Exchanges and Clearing Limited at www.hkexnews.hk and the website of the Corporation at www.sunshineoilsands.com.
Beneficial Shareholders
If your Shares are held in an account with a brokerage firm or an intermediary (i.e. a broker, investment firm, clearing house or a similar entity), you are a beneficial shareholder of the Corporation (“Beneficial Shareholder“). Beneficial Shareholders should follow the instructions set out in the voting instructions form or other form of proxy provided by your intermediaries to ensure that your Shares will be voted at the Meeting.
Record Date
All Registered Shareholders as at 4:30 p.m. on May 31, 2016 (Hong Kong Time) and 4:30 p.m. on May 31, 2016 (Calgary time), as the case may be (the “Record Date“), may vote in person at the Meeting or any adjournments thereof, or they (including a Beneficial Shareholder) may appoint another person (who need not be a Shareholder) as their proxy to attend and vote in their place.
Delivery of Proxy
Shareholders who receive this Circular and other accompanying Meeting materials from the Corporation’s branch share registrar in Hong Kong, being Computershare Hong Kong Investor Services Limited, and who are unable to be present at the Meeting are requested to date and sign the enclosed form of proxy and return it to Computershare Hong Kong Investor Services Limited at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong, in the enclosed envelope provided for that purpose.
Shareholders who receive this Circular and other accompanying Meeting materials from the Corporation’s principal share registrar in Canada, being Alliance Trust Company, and who are unable to be present at the Meeting are requested to date and sign the enclosed form of proxy and return it to Alliance Trust Company at Suite 1010, 407 – 2nd Street SW, Calgary, Alberta, Canada T2P 2Y3, in the enclosed envelope provided for that purpose.
In order to be valid, all proxies must be received during regular business hours by Computershare Hong Kong Investor Services Limited or Alliance Trust Company as applicable, by at least 48 hours, excluding Saturdays, Sundays and public holidays in Calgary and Hong Kong, before the Meeting (i.e. 4:30 p.m. on June 27, 2016 (Calgary time) and 8:00 a.m. on June 28, 2016 (Hong Kong time), as the case may be), or any adjournment thereof, or deposited with the Chairman of the Meeting on the day of the Meeting prior to the commencement of the Meeting.
Results of the Meeting
The votes to be taken at the Meeting will be taken by poll, the result of which will be published on the websites of the Corporation and the Stock Exchange after the Meeting.
BY ORDER OF THE BOARD OF DIRECTORS SUNSHINE OILSANDS LTD.
(signed) “Sun Kwok Ping”
Sun Kwok Ping, Executive Chairman
(signed) “Michael John Hibberd“
Michael John Hibberd, Non-Executive Vice-Chairman
As at the date of this notice, the Board consists of Mr. Kwok Ping Sun, Mr. Hong Luo and Dr. Qi Jiang as executive directors; Mr. Michael John Hibberd, Mr. Hok Ming Tseung, Mr. Chen Jianzhong and Mr. Jin Hu as non-executive directors; and Mr. Raymond Shengti Fong, Mr. Robert John Herdman, Mr. Gerald Franklin Stevenson and Mr. Zhefei Song as independent non-executive directors.
Hong Kong Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited take no responsibility for the contents of this notice, make no representation as to its accuracy or completeness and expressly disclaim any liability whatsoever for any loss howsoever arising from or in reliance upon the whole or any part of the contents of this notice.
(1) 403-984-1450
investorrelations@sunshineoilsands.com
www.sunshineoilsands.com